On this page
A spreadsheet or a notebook works up to a point. Once the item list grows, two shelves become three and a second stockroom appears, knowing what is where, and how much of it, gets hard. Depo is an iPhone and Android app for exactly that point.
Who it is for
Businesses of one to five people: shops such as hardware stores, stationers and spare-parts sellers; workshops; e-commerce sellers; small wholesalers. There is no setup, and an account is optional. You open the app, name your first warehouse and start.
How it works
Everything in Depo is built from three things:
- Items: name, SKU, one or more barcodes, unit, cost and sale price, minimum stock, photo.
- Locations: warehouse → shelf → bin. Every location has a QR code; print its label and stick it on the shelf.
- Movements: stock in, stock out, transfer and adjustment.
Stock is never a number you type over. It is the sum of the movements. An item’s stock in bin A1-02 is what went into that bin minus what came out of it. So the history is never lost: a mistake is fixed by a new movement that corrects it, and both stay on record. You also cannot take more out of a shelf than it holds.
The daily work
- Scanning. Your phone camera is the barcode scanner. A known barcode opens its item, and you record stock in or out from there. In Rapid In, scan incoming goods one after another and tap Done to record them all at once.
- Counting. Count a shelf or the whole stock with your phone and get a variance report at the end. More in counting stock with a phone.
- Seeing what is short. Items below their minimum stock are on the Low Stock list, grouped by supplier. The reorder list is a ready order draft you can send to the supplier by message or email.
Where your data is
Without an account, the data stays only on the device you use. When you sign in to your account (email address and password), your business gets a workspace: its records are kept on Depo’s own server in Germany, in the EU, and synced between your devices and your staff’s. Item photos stay on the phone. There is no tracking and no advertising. The Privacy Policy has the details.
Free and Depo Pro
The free plan has 50 items and 1 warehouse, with scanning, stock movements, counts, low stock and suppliers. Depo Pro adds unlimited items and warehouses, label printing, export and import, widgets, and two more features:
- Document reading: reads the lines from a photo of an invoice or delivery note and records them as stock in once you confirm.
- Ask Depo: ask questions like “Which items are running low?” in your own words; answers come from your own records.
Document reading and Ask Depo use on-device models on compatible phones. NFC shelf tags can be used with Depo Pro on devices that support NFC. Prices are on the Pricing page.
Working as a team
The owner of a workspace invites staff with an invite code. Staff work with the stock: items, locations, movements, counts, labels and export. Owners also manage the workspace, its members and the Depo Pro subscription, which the whole workspace shares.
Getting started
On day one, add a warehouse and a few of your most used items. Put them in their locations and record stock in so your movement history starts from the beginning. If you already have a larger item list, continue with the CSV import guide.
Next, learn to prepare a reorder list, transfer stock between locations, or share a workspace with a team.