You can use Depo without an account. Then items and movements live only on that device; if it is lost, there is no server copy to recover from Depo. An account and a workspace let you work across devices or with a team.
Working without an account
Add your first warehouse and items and record movements locally. Save a copy with More → Export Data (CSV). Other phones will not see that local stock.
Creating a workspace
Tap Sign In or Create Account at the top of More, choose Create Account and enter your name, email address and a password; we send a 6-digit code to verify the address. Afterwards you can link a passkey in More → My Account → Passkeys → Add Passkey and use it to sign in too (Sign In with Passkey). When you create a workspace, real data already on this device is uploaded and can sync to members’ devices. If sample data is present, Depo asks before uploading it.
If you join another business’s workspace with an invite code while your phone has local data, Depo first offers to save it as CSV, then replace it with the workspace’s data. It does not silently merge two businesses. Check the workspace name before accepting.
Roles and sync
Owners invite members and manage roles and billing. Staff can work with items, locations, movements and counts. A Depo Pro subscription belongs to the workspace and is shared by its members. Records sync through Depo’s server in Germany; item photos stay on the device where they were added. If sync is delayed, check the last sync, pending changes and any error in My Account.
If you forget your password, a 6-digit code sent to your email address lets you set a new one. See the Privacy Policy for how data is stored and deleted.