The same item may be stored on several shelves. A total of 30 tells you little if you do not know which bin holds the boxes you need. Depo therefore records stock at a location.
Set up locations
Use the structure warehouse → shelf → bin. Add a warehouse first, then shelves and bins where they help. Choose short names that match signs in the room, such as A1 or A1-02. A warehouse total includes stock in its child shelves and bins. If an item is in two bins, Depo shows the quantities separately.
Record a move as a transfer
Open the item and choose Transfer. Select the source, destination and quantity. They must be different locations, and you cannot transfer more than the source holds. If bin A1 has 12 boxes and you move 5 to B2, A1 has 7 and B2 has 5. Total stock remains 12.
Use Stock In for goods entering the business and Stock Out for goods leaving it. A transfer is one movement with both locations, which makes the history easier to follow than a separate out and in.
Check the history
The Activity tab shows the transfer with its source and destination. If you selected the wrong location or quantity, record a correcting movement rather than erasing the original history. If you are unsure of the physical quantity, count the shelf first. Barcode and shelf labels can help you find the right location quickly.